Controlling VMR access using host and guest PINs
As a personal VMR room owner, you can currently use the legacy MMV/MyPages web app to set PINs to control who can enter meetings in your VMR. Here we cover the Benefits of setting host and guest PINs and How to set PINs, as well as supporting information about Role assignment when joining a Pexip meeting.
Benefits of setting host and guest PINs
You can use your VMR without setting a PIN but we highly recommend you at least set a host PIN.
Using host PIN
This section explains the benefits of setting a host PIN.
Controlling how meetings start
Your Pexip meeting room opens (letting in participants waiting in the lobby and allowing immediate entry for all future participants) as soon as a host role is assigned to a joining participant.
When a room has a host PIN set, the host role is assigned to a participant who enters the host PIN (joining via a Pexip app or VTC system).
If there's no host PIN then any people who go to your VMR, at any time, will always join immediately, which may not be what you want.
Using a video endpoint to start a meeting in your room
When entering your room via a video endpoint you always need to enter the host PIN to start the meeting (unless another host has already joined). For more information about joining a VMR using the host PIN, see Joining a VMR.
Using guest PIN
When you set a guest PIN as well as a host PIN then everyone must enter a PIN to join meetings in your room.
How to set PINs
Currently, you need to use the legacy MMV/MyPages web app to set or change your VMR's PINs. The same host and guest PIN are used for all meetings in your room, until you change them. It's possible that your company administrator has automatically set a host PIN on all personal VMRs, so you may find your room already has a host PIN set.
To find the PIN codes page, select the cog and then select . Now select .
- Type in a host PIN between 4 and 9 digits, and the Guest PIN box becomes available. Before you can add a guest PIN, you have to set a host PIN first.
- Select the button at the bottom.
Remember to include the guest PIN, if using, in your invitations. Only share the host PIN with someone you trust.
Role assignment when joining a Pexip meeting
Every participant who joins a Pexip meeting is assigned either host or guest role. This enables the Pexip Service to:
- determine when to start the meeting (admitting participants waiting in the lobby and letting new participants straight into the meeting), and
- apply its policy for automatically disconnecting a Pexip meeting, which is done for security reasons — see also Automatic disconnect policy.
Here we explain how roles are assigned as participants join a Pexip meeting.
When proactively joining a Pexip meeting
When a participant joins a Pexip meeting proactively either via video endpoint or via the Pexip apps, roles are assigned as described here.
Host role assignment
When a room has no access PINs set, all participants joining the room are assigned the host role.
Alternatively whether the room has host PIN only or both host and guest PINs set, then the host role is assigned to a participant who enters the host PIN (joining via a Pexip app or VTC system).
Guest role assignment
Guest role is only relevant when the room has a PIN set, and guest role is assigned to:
- Participants who enter guest PIN (room has both host and guest PINs set).
- Participants who automatically enter a room. This happens when a room has host PIN only set — when the first host-role participant joins the room participants waiting in the lobby are admitted to the room automatically and any participants joining thereafter enter the room straight away.
When accepting an ad hoc call to join a Pexip meeting
When a participant joins a Pexip meeting by accepting an ad hoc call from someone already in the meeting, they don't enter a PIN, instead the host or guest role is decided by the person calling out from the meeting.
For more information about calling someone directly from a meeting see Using the Pexip web app.