Pexip CVI with Microsoft Teams webinars and town hall events

SIP and H.323 video conferencing systems (VTCs) can join Teams webinars and town hall events and present content from those VTC devices.

Guidelines and general recommendations:

Only trusted CVI devices (lobby bypass) can join the event.
The device can use One-Touch Join (OTJ) to join the event. For manual joining/dialing the organizer needs to provide the CVI joining details. These are available via the Share event button on the organizer's invitation. (The meeting invitation received by the invitees only includes the global Meeting ID and passcode, not the CVI join details).
You can use presenter features such as the Green Room (used for preparing and co-ordinating with other presenters before the event starts).
You must be promoted to a Presenter role after joining the event. Note that VTCs connected as Green Room attendees (as opposed to broadcast recipient attendees) receive the full green room video experience, therefore we recommend that only participants that will be promoted to Presenter should join via CVI.
Devices are server-side muted by default when joining.
The event is not controlled by the CVI participant even when promoted to Presenter role (a Teams client user must control the event).
Ensure that you test in advance of performing an event so that you can become familiar with the process.

For more information see the following Microsoft articles:

The following guide focuses on the CVI experience and is not a full guide to the town hall experience and capabilities.

Preparing for the event

Create the event

The organizer must select the event type and add your VTCs as presenters.

Share details with CVI presenters

The organizer needs to access and share the CVI/VTC joining details with the relevant presenters.

Organizer/presenter view in Teams client

This is the organizer/presenter view in a Teams client before the event starts.

Anatomy of a live event

The following sections describe aspects of the event as it progresses from pre-live to live.

VTC presenter view

This is the presenter view in a VTC before the event starts.

We recommend that you set the VTC layout to 1+7 view (*8 via DTMF toggles through the layout options). This allows the VTC presenter to interact with the others in the Townhall green room like a typical VTC call, and leverage the "live" pane to know what is being sent out live to the Townhall audience.

The presenter has a "normal" VTC experience:

See/hear other presenters.
Normal content share options.
Content share goes to Organizer to select for actual live stream.
Live event bot status pane is the only indication this is a live event.
Live event bot status pane gives VTC presenters a live view of what is being sent to attendees.